Connect QuickBooks
Connect your QuickBooks Online account to Order Invoicer in a few clicks
Prerequisites
- An active QuickBooks Online account
- Administrator rights on the QuickBooks company you want to connect
The connection is handled entirely through QuickBooks (OAuth): no API key or credentials to copy. QuickBooks manages the authorization for you.
Connect QuickBooks
Open the invoicing step
In your connector onboarding, at the Connect your invoicing software step, choose QuickBooks.
Authorize access
Click Connect with my QuickBooks account. You're redirected to Intuit: sign in, choose the company to connect, then authorize Order Invoicer.
Back in Order Invoicer
Once access is granted, you're redirected to your connector. The QuickBooks account card then shows the connected company's details.
How it works
Once connected, Order Invoicer syncs one way — from your store to QuickBooks:
- Orders → invoices. Each new order becomes an invoice in QuickBooks, usually a few minutes after payment.
- Customers. The order's customer is matched or created in QuickBooks. Order Invoicer matches by name and email to avoid duplicates.
- Customer sync. With the customer sync (“Customers from your store”), the sync mode sets whether to create the customers missing from QuickBooks, update the existing ones, or both. An update brings over your store's billing and shipping addresses, company name, first and last name, email and phone when they differ; an empty field in your store never clears a value. The QuickBooks display name is not changed: it is how a store customer is matched. You can also pick the mode when you start a manual customer sync.
- Items. Order lines are mapped to QuickBooks items (services or goods), created when needed.
- Payments. Depending on your payment-sync setting, the invoice can be marked as paid in QuickBooks.
Troubleshooting
"Could not load QuickBooks details" — The authorization may have expired. Reconnect QuickBooks from the invoicing step of your connector.
An order didn't create an invoice — Check that the order was placed after connecting and that the connector isn't paused. If the invoice is still missing, contact support with the order number.
Support
If you run into trouble:
- Check the troubleshooting section above
- Contact our support:
contact@orderinvoicer.com